We are active in the whole system from development to implementation, training and support - Book Manager incorporates a broad range of business functions that enables companies to achieve increased efficiency and improve profitability – quickly and cost effectively. Automation of routine tasks provides our clients with a strategic edge over other competitors.

Book Manager can be tailored to suit requirements and is developed and supported by the original software authors.

    Integrated system incorporating:

  • Stock & Inventory Management
    • · Full bibliographic information enables informative catalogue production, including images
    • · Nielsen, Amazon® and Google® interfaces – automatic lookup and retrieval of bibliographic details
    • · Stock classification by topics, subtopics, product codes and keywords, integrates with customer   interests for accurate marketing campaigns
    • · Supports multiple departments, locations and geographical sites
    • · Book Manager is not ISBN/EAN dependent with full VAT support for non-book stock (standard and   special scheme)
    • · Sales history to individual buyers for subsequent marketing campaigns
    • · Supports barcode scanning and ISBN extraction
    • · Website update link
    • · Multiple currencies
    • · Enables purchase order, invoice or credit note creation
    • · Allows user definable fields
    • · Production of barcodes for stock records by ISBN and stock number
    • · Stock reporting
  • Catalogue Production & Direct Marketing
    • · Book Manager captures customer interests as a by-product of order processing
    • · Accurate targeted campaigns, which can be in the form of catalogues, emails, labels or letters
    • · Production of targeted customer interest based catalogues that can be printed or emailed taking   minutes
    • · Catalogues may contain images, barcodes and any combination of stock
    • · Catalogues may be produced in any currency, with unlimited layouts
    • · Production of catalogues as files for upload to Websites, Amazon® or other applications
    • · Seamless integration to all Office products
    • · PDF and Webpage catalogues available at the press of a button
  • Purchasing & Returns Management
    • · Supports multiple departments
    • · Suggested reorders (pre-vet system) based on minimum stock, reorder levels, back orders and sales
    • · Supplier and publisher ordering relationships
    • · Automatic stock details update for changes in price, status etc.
    • · ISBN (or barcode) change detection allows automatic creation of new stock record
    • · Delivery procedure feeds the back order fulfilment engine and the operator is made aware of any back   ordered items
    • · Purchase orders may be printed individually, in a batch or from a search e.g. a specific supplier
    • · Ability to show unprinted, printed or all orders as well as completed and/or outstanding
    • · Supplier invoice capture and export to Sage accounts
    • · Use of barcode scanners to identify orders for a specific item and also delivery process
    • · Purchase order chaser and cancellation documents
    • · Purchase orders published as Snapshots or into Microsoft® Word for electronic transfer or automatic   faxing
    • · Full customer address and correspondence facilities apply to suppliers and publishers
    • · Identification of sale or return stock items
    • · Radio buttons represents returns to Suppliers at all the various stages
    • · Supplier returns request, authorisation and credit note functions with transfer to Sage accounts
  • Customer, Address Management
    • · Address record classification
    • · Supports multiple delivery address and branch/head office relationships
    • · Order processing and fulfilment
    • · Standing order batch functions
    • · Direct access to and filtering of customer sales history
    • · Back orders
    • · Full interest classification, manual and/or created by order processing
    • · Financial details and customer account record management to aged debtors
    • · Send email and access Websites straight from address record
    • · Full document management; generate quotes, letters and facsimiles
    • · Customer memorandum
    • · Customer loyalty scheme
    • · Barcode printing of address records for loyalty card and point of sale scanning
    • · Campaigns and campaign history
    • · Address reports
    • · Archive address system
  • Order Processing, Fulfilment & Distribution
    • · Invoice creation from stock or customer records
    • · Automated Web order processing module – huge labour saving feature
    • · Back order fulfilment either automatic or manual
    • · Non-stock invoice lines
    • · Invoice line discounts and order references including back order lines
    • · Invoice lines can be assigned to campaign/promotion codes
    • · Free text invoice message facility and auto message
    • · Multiple delivery addresses
    • · Pro-forma invoicing, tick box converts to an invoice
    • · Multi currency and dual currency invoicing
    • · Schemes for automatic postage calculation
    • · Discount matrix by customer and product types
    • · Recording of agent sales
    • · Money with order and/or credit accounts
    • · Receipt may be allocated in full or part, and invoices may be part paid
    • · Invoices can be printed individually or in batches
    • · Invoices can be emailed as Snapshot, Microsoft® Word or message
    • · Standing order invoice creation
    • · Credit Note creation direct from an invoice
    • · Distribution sales import and export
    • · Portable conference sales/backorder module
    • · Order despatch, parcel labels and trackback references
    • · Picking lists
    • · Flexible invoice layouts (pre-printed forms or wholly system generated layouts with images)
    • · Book Manager supports an impressive suite of 3rd party distribution reports based on whole life sales   and available for any period. This maybe printed, created as spreadsheets or PDF files. We are   currently working on a project that will allow clients to view and analyse sales on-line
    • · For publishers who use a distributor we support sales imports (to line level) from a number of well   known UK distributors
  • Portable Scanner Interfaces
    • Scanner Order Processing Module
      • The Scanner Order Processing module allows orders to be quickly taken on a handheld scanner and then uploaded to Book Manager. This is ideal for situations where it may not be possible to take orders directly into the main system, when you are at a book fair for example. The module has been designed to work with a satellite workstation(s) or on-line if the remote location has Internet access. The labour saving advantage of this facility cannot be over emphasised.
      • · Stock and customer addresses are uploaded to the scanner, all records or a selection of your choice
      • · Customer address records are created automatically for unmatched addresses
      • · Order acknowledgements are automatically created
      • · Varying invoice and delivery addresses are supported
      • · No re-keying of data and the automation of order fulfilment
      • · Picking lists and invoices may be amended (& the customer informed) prior to despatch
      • · Backorders and purchase orders are created automatically for products which cannot be supplied from   stock
      • · Multiple scanners can be used (and cradles/workstations if required) making this module totally scalable   to suit the size of fair/event
      • · Workstation(s) on the stand contain all the information held by the main system thus avoiding customer duplication and reducing the risk of over selling
      • · Scanners can also be used for stock checking and for book fair sample selection
      • · Sales agents can also employ the scanners for stock reference and order taking at   customer premises
    • Conference Sales Module
      • This is an alternative to Scanner Order Processing and is ideal for offsite sales where stock is actually supplied. This facility is a real time saving for those users who need to sell offsite. The Conference Sales module has no limitations in terms of functionality.
      • · Conference workstation(s) become a stock location
      • · Clones the main database
      • · Sales processed by using Point of Sale module and/or normal order processing
      • · Use of POS receipt printer
      • · New customer creation
      • · Back orders can be recorded
      • · Sales made on account (stock taken or left)
      • · Conference Name permits reporting by conference from the live system
      • · Multiple conference laptops for simultaneous conferences
      • · Multi-user conference set-up
      • · Main database update or electronic update prepared, this is useful for consecutive conferences
  • Retail, Electronic Point of Sale
    • · Tills can be standard PCs with a till drawer, scanner and receipt printer attached
    • · Book Manager will support virtually any combination of scanners, till printers and cash drawers
    • · Emphasis has been placed on ease of use combining sophistication with simplicity
    • · Operation by function key, keyboard and/or mouse with sensible use of colour and large font sizes for   crucial functions
    • · Automatic lookup and retrieval of bibliographic details from Nielsen or Amazon® - create your   database as you trade
    • · Stock control is in real-time so that there are no batch processes to worry about and management   reports reflect your trading position to the second
    • · Book Manager is not ISBN dependent and will cope quite happily with non-book and magazine barcodes
    • · Multi-currency support
    • · Multi payment methods, including till transactions posted to credit accounts – complete mail order   compatibility
    • · Varying rates of discounts
    • · Ability to issue/redeem credit notes/refunds, void/delete transactions
    • · Multi stock control
    • · Integrates with stock re-order levels and quantities for use with Book Managers purchase requisition   and suggested order pre-vet feature
    • · Management defined security levels
    • · Multiple till and workstation combinations
    • · Multiple departments sharing a single database
    • · All functions of Book Manager can be made available from the till giving access to powerful information   search and retrieval
    • · Book Manager sales reports can include/exclude shop sales and report to department level
  • Subscriptions
    • · Complete Subscription system which manages publications, renewals, issues, multiple rates and   despatch methods. Integrates seamlessly with Book Manager stock and address management.
    • · Instant filtering of live, elapsed and renewal subscriptions based on the current issue setting
    • · Periods may be referenced by issue numbers or by month and year
    • · Publication/Journal can be optionally linked to one or more stock records for stock control, each issue   may have a different stock record linked so that subscription stock items can still be sold via order   processing
    • · Renewal proforma invoices may be created, actioned and paid within the subscriptions module
    • · Full subscription agent management facilities
    • · Unlimited number of subscription rates and despatch methods
    • · Issue labels run can be printed or created as CSV (spreadsheet) files for electronic transfer
  • Royalties
    • · Fully functional Royalties module caters for cover or net receipts
    • · Royalty contract terms can be set up via recipient or stock
    • · Unlimited one-off advances and charges
    • · Multiple sales break-point and percentage rates
    • · Linked closely with distribution
    • · Forward liability projection by author or book
    • · The royalty reports, statements and summaries, like all the reports in the system, can be published   directly into Microsoft® Office applications
  • Business Reporting
    • · Book Manger comes as standard with an immense selection of reports, most allow the operator to set   parameters. With direct links to Microsoft® Office applications the option expands to further sorting   and graphical analysis – a very useful data transportation feature.
    • · Additional reports can be added to the system allowing users to have tailored reports as required by   their business.
    • · Book Manager is the most all-inclusive and flexible system available which ensures you get the full   benefits from the day-to-day activities of your business.
  • Onix, Web & Electronic Data Exchanges
    • · Book Manager can generate ONIX feeds and import ONIX format records
    • · This can be used by publishers and distributors to send book information electronically to the major   information centres in both UK and USA such as Nielsen, Amazon, Ingrams, CoreSource, Bowker,   Baker and Taylor, BDS – in fact any third party supporting this format
    • · Book Manager supports electronic data exchange for third party distribution and other external web   based markets
  • E-Commerce, Website Creation & Integration
    • For the specialist currently uploading to the Internet Markets such as Amazon, ABE, Alibris etc., we generate a file format that can be processed literally with the press of a button and then sent to the markets. Uploaded stock items are tracked for any changes and subsequent uploads only contain new or amended records, or deletions for sold/unavailable items. Not having to send your entire stock each time means keeping your site up to date is much easier. We also have exports for Amazon, Z Shops and Market Place.

    • With Book Manager being Microsoft based and ODBC compliant we can easily generate a database or Excel spreadsheet to suit any Website requirements. We have a number of sites generating scheduled web exports automatically so that stock availability information is very accurate without the costly overhead of a completely web enabled back office system. This, coupled with the Web Order Processing automation, makes for a very cost effective solution to your Internet presence and sales.

    • Book Manager not only interfaces with many of our customer’s third party websites but we are able to design and develop a fully functional e-commerce site for you that integrates seamlessly with Book Manager.


For pricing on our systems please contact us so we can assess your requirements in more detail. As a guide, a Book Manager three-user licence with the core functionality will be in the region of £5000.