An amazing product, which we believed would ebb with the growth of Microsoft, our character based Book Manager is still going great guns and continues to expand and develop in line with marketplace requirements.

Book Manager Classic does not just offer to save you time and money but gives you the opportunity to enhance profitability and turnover through active marketing, knowledge of customers buying history, automation of routine task and provides our clients with a strategic edge over other competitors.

Book Manager Classic can be tailored to suit requirements and is developed and supported by the original software author.

    Integrated system incorporating:

  • Stock & Inventory Management
    • · Full bibliographic information enables informative catalogue production
    • · Nielsen data import
    • · Stock classification by topics, subtopics, product codes and keywords, integrates with customer   interests for accurate marketing campaigns
    • · Supports multiple departments, locations and geographical sites
    • · Book Manager Classic is not ISBN/EAN dependent with full VAT support for non-book stock (standard   and special scheme)
    • · Sales history to individual buyers for subsequent marketing campaigns
    • · Supports barcode scanning and ISBN extraction
    • · Website update link
    • · Multiple currencies
    • · Enables purchase order, invoice or credit note creation
    • · Production of barcodes for stock records by ISBN and stock number
    • · Stock reporting
  • Catalogue Production & Direct Marketing
    • · Book Manager Classic captures customer interests as a by-product of order processing
    • · Accurate targeted campaigns, which can be in the form of catalogues, emails, labels or letters
    • · Production of targeted customer interest based catalogues that can be printed or emailed taking   minutes
    • · Catalogues may contain images, barcodes and any combination of stock
    • · Catalogues may be produced in any currency, with unlimited layouts
    • · Production of catalogues as files for upload to Websites, Amazon® or other applications
  • Purchasing & Returns Management
    • · EDI 850/855 purchase order and acknowledgement
    • · Supports multiple departments
    • · Suggested reorders (pre-vet system) based on minimum stock, reorder levels, back orders and sales
    • · Supplier and publisher ordering relationships
    • · Automatic stock details update for changes in price, status etc.
    • · ISBN (or barcode) change detection allows automatic creation of new stock record
    • · Delivery procedure feeds the back order fulfilment engine and the operator is made aware of any back   ordered items
    • · Purchase orders may be printed individually, in a batch or from a search e.g. a specific supplier
    • · Supplier invoice capture and export to Sage accounts
    • · Use of barcode scanners to identify orders for a specific item and also delivery process
    • · Purchase order chaser and cancellation documents
    • · Purchase orders produced as PDFs
    • · Full customer address and correspondence facilities apply to suppliers and publishers
    • · Identification of sale or return stock items
    • · Radio buttons represents returns to Suppliers at all the various stages
    • · Supplier returns request, authorisation and credit note functions with transfer to Sage accounts
  • Customer, Address Management
    • · Address record classification
    • · Supports multiple delivery address and branch/head office relationships
    • · Order processing and fulfilment
    • · Standing order batch functions
    • · Direct access to complete customer sales history
    • · Back orders
    • · Full interest classification, manual and/or created by order processing
    • · Financial details and customer account record management to aged debtors
    • · Customer memorandum
    • · Customer loyalty scheme
    • · Barcode printing of address records for loyalty card and point of sale scanning
    • · Campaigns and campaign history
    • · Address reports
  • Order Processing, Fulfilment & Distribution
    • · Supports EDI invoice (810) exchange
    • · Invoice creation from stock or customer records
    • · Non-stock invoice lines
    • · Invoice line discounts and order references including back order lines
    • · Invoice lines can be assigned to campaign/promotion codes
    • · Free text invoice message facility and auto message
    • · Multiple delivery addresses and branch head office relationships and delivery notes
    • · Pro-forma invoicing
    • · Multi currency and dual currency invoicing
    • · Schemes for automatic postage calculation
    • · Discount matrix by customer and product types
    • · Recording of agent sales
    • · Money with order and/or credit accounts
    • · Invoices can be printed individually or in batches
    • · Invoices can be automatically created as PDFs
    • · Standing order invoice creation
    • · Credit Note creation direct from an invoice
    • · Distribution sales import and export
    • · Order despatch, parcel labels and trackback references
    • · Picking lists
    • · Book Manager Classic supports an impressive suite of 3rd party distribution reports based on whole life   sales and available for any period. This maybe printed, created as spreadsheets or PDF files. We are   currently working on a project that will allow clients to view and analyse sales on-line
    • · For publishers who use a distributor we support sales imports (to line level) from a number of well   known UK distributors
  • Retail, Electronic Point of Sale
    • · Tills can be standard PCs with a till drawer, scanner and receipt printer attached
    • · Book Manager Classic will support virtually any combination of scanners, till printers and cash drawers
    • · Emphasis has been placed on ease of use combining sophistication with simplicity
    • · Operation by function key or keyboard
    • · Stock control is in real-time so that there are no batch processes to worry about and management   reports reflect your trading position to the second
    • · Book Manager Classic is not ISBN dependent and will cope quite happily with non-book and magazine   barcodes
    • · Multi-currency support
    • · Multi payment methods, including till transactions posted to credit accounts – complete mail order   compatibility
    • · Varying rates of discounts
    • · Ability to issue/redeem credit notes/refunds, void/delete transactions
    • · Multi stock control
    • · Integrates with stock re-order levels and quantities for use with Book Manager Classics purchase   requisition and suggested order pre-vet feature
    • · Management defined security levels
    • · Multiple till and workstation combinations
    • · Multiple departments sharing a single database
    • · All functions of Book Manager Classic can be made available from the till giving access to powerful   information search and retrieval
    • · Book Manager Classic sales reports can include/exclude shop sales and report to department level
  • Subscriptions
    • · Complete Subscription system which manages publications, renewals, issues, multiple rates and   despatch methods. Integrates seamlessly with Book Manager Classic stock and address management.
    • · Instant filtering of live, elapsed and renewal subscriptions based on the current issue setting
    • · Periods may be referenced by issue numbers or by month and year
    • · Publication/Journal can be optionally linked to one or more stock records for stock control, each issue   may have a different stock record linked so that subscription stock items can still be sold via order   processing
    • · Renewal proforma invoices may be created, actioned and paid within the subscriptions module
    • · Full subscription agent management facilities
    • · Unlimited number of subscription rates and despatch methods
    • · Issue labels run can be printed or created as CSV (spreadsheet) files for electronic transfer
  • Royalties
    • · Fully functional Royalties module caters for cover or net receipts
    • · Royalty contract terms can be set up via recipient or stock
    • · Unlimited one-off advances and charges
    • · Multiple sales break-point and percentage rates
    • · Linked closely with distribution
    • · Forward liability projection by author or book
    • · The royalty reports, statements and summaries, like all the reports in the system, can be published   as PDFs
  • Business Reporting
    • · Book Manger comes as standard with an immense selection of reports, most allow the operator to set   parameters, all can be produced as PDFs
    • · Additional reports can be added to the system allowing users to have tailored reports as required by   their business.
    • · Book Manager Classic is the most all-inclusive and flexible system available which ensures you get the   full benefits from the day-to-day activities of your business.
  • Onix, Web & Electronic Data Exchanges
    • · Book Manager Classic can generate ONIX feeds and import ONIX format records
    • · This can be used by publishers and distributors to send book information electronically to the major   information centres in both UK and USA such as Nielsen, Amazon, Ingrams, CoreSource, Bowker,   Baker and Taylor, BDS – in fact any third party supporting this format
    • · Book Manager Classic supports electronic data exchange for third party distribution and other external   web based markets
  • E-Commerce, Website Creation & Integration
    • For the specialist currently uploading to the Internet Markets such as Amazon, ABE, Alibris etc., we generate a file format that can be processed literally with the press of a button and then sent to the markets. Uploaded stock items are tracked for any changes and subsequent uploads only contain new or amended records, or deletions for sold/unavailable items. Not having to send your entire stock each time means keeping your site up to date is much easier. We also have exports for Amazon, Z Shops and Market Place.

    • Book Manager Classic can easily generate an Excel spreadsheet to suit any Website requirements. We have a number of sites generating scheduled web exports automatically so that stock availability information is very accurate without the costly overhead of a completely web enabled back office system.

    • Book Manager Classic not only interfaces with many of our customer’s third party websites but we are able to design and develop a fully functional e-commerce site for you that integrates seamlessly with Book Manager Classic.


For pricing on our systems please contact us so we can assess your requirements in more detail. As a guide, a Book Manager Classic three-user licence with the core functionality will be in the region of £5000.